Learn the Basic iPhone Email Settings
The basic settings offered by the Mail app control most aspects of the app. To access these options, tap Settings > Mail. Here’s what each core option on the Settings screen does.
Siri & Search: Determine whether Siri can be used to control and search the Mail app. Notifications: Assign or turn off Notifications settings. Cellular Data: Move this toggle switch to Off/white to check email only when connected to Wi-Fi. Preview: Control the number of lines of text from the email shown in the inbox. Options range from none to five lines. Show To/Cc Label: Slide this to On/green to show who an email is addressed to and who is CC’d. Swipe Options: Control what happens when you swipe left or right across an email in the inbox view. Tap Swipe Left and choose from None, Mark as Read, Flag, or Move Message to a new folder. Tap Swipe Right and choose from the same options, plus Archive. Flag Style: Choose whether emails that you flagged for follow up display a dot of color next to them or a flag icon. Ask Before Deleting: Receive a warning before Mail deletes an email when you move this toggle switch to On/green. Load Remote Images: Slide this to On/green to load images in emails. Images can be turned off to save data. Organize by Thread: Slide this to On/green to group related messages that are part of a conversation. Collapse Read Messages: Move this to On/green to reduce the vertical space that messages in a thread you read take up. Most Recent Message on Top: For threaded conversations, use this to display the latest message at the top of the list. Complete Threads: When Complete Threads is enabled, every message in a conversation thread, including those that are deleted or in other folders, is shown as part of the conversation. Always Bcc Myself: Slide this to On/green to send yourself a copy of all emails you sent from your phone. Mark Addresses: Tap this and enter an email domain name (for example, gmail.com or your work email address). With that set, any email address that doesn’t use that domain is highlighted in red. This is especially helpful to make sure you don’t send work email from a personal account or accidentally send an email to the wrong address. Increase Quote Level: When you respond to a message or forward it, having this setting turned to On/green adds indentation to the original email to make it easier to read. Signature: Choose the message that appears at the bottom of all emails sent from your iPhone. Default Account: Choose the email account that messages are sent from by default.
Change Settings to Get Email More Often
Control how email downloads to your phone and how often your phone checks for new mail by following these steps:
Advanced Email Account Settings
Every email account that’s set up on your iPhone has a series of advanced options that let you control each account even more tightly. Access these by following these steps: While different account types have some different options, the most common options are:
Drafts Mailbox: Tap this to select the mailbox that this email account saves draft emails to by default. Deleted Mailbox: Choose the mailbox that deleted emails are moved to by default. Archive Mailbox: If this account supports archiving email (rather than just deleting it), tap this option to select the mailbox that archived messages are moved to. Move Discarded Messages Into: Offers either Deleted Mailbox or Archive Mailbox. Use SSL: Move this toggle switch to On/green to add SSL security when sending your username and password to your email server. Some servers require this; it’s optional for others. IMAP Path Prefix: If you check your mail using the IMAP protocol, enter the path prefix required here (if you don’t know what this means, you probably don’t need it). Server Port: Tap this to specify the port (the connection address) required by your email server. Another one that you only need to configure in special situations. S/MIME: Move this toggle switch to On/green to encode your mails in the S/MIME format.
Control Email Notification Settings
Control the types of notifications you receive in Notification Center from the Mail app by following these steps:
Turn Off Email Sounds
One of the most basic settings related to email has to do with the sounds that play when you send or receive an email to confirm that something has happened. You may want to change those noises or not have them at all. To change these settings: The options are:
Sounds: Lets you select the tone that plays when new mail arrives.Badge App Icon: Determines whether the number of unread messages appears on the app icon.Lock Screen: Controls whether new emails show on the phone lock screen.Notification Center: Determines whether these notifications show up in Notification Center.Banners: Sets notifications to appear as slide-down banners.Show Preview: Move this to On/green to see a text excerpt from the email in Notification Center.
