Select All Emails in Gmail
To select every email in your Gmail inbox:
Narrow Your List of Emails
Narrow emails you want to select in bulk by using search, labels, or categories. For example, select a category, such as Promotions, to select emails in that category only and manage those messages without affecting emails that are not considered promotions. Likewise, click any label in the left panel to display all emails assigned to that label. When performing a search, you can also narrow your search by defining what aspects of emails you want to be considered. At the end of the search field, select the drop-down arrow to open options for more refined searches by field (such as To, From, and Subject), and the search strings that should be included (in the Has the words field), as well as search strings that should be absent from emails in the search results (in the Doesn’t have field). To specify that email results should have attachments, select the Attachments check box. To specify that results exclude any chat conversations, select the Don’t include chats check box. To refine your search, define an email size range in bytes, kilobytes, or megabytes, and narrow the time frame of the email’s date (such as within three days of a specific date).
What You Can Do With Selected Emails
After you select emails, you can:
Delete: To remove the selected emails, click the Delete button, which looks like a trashcan. Archive: This icon appears as a box with a small arrow in it. Archiving emails removes those messages from view in your inbox without deleting them. This procedure tidies your inbox without deleting emails you may later need. Once archived, an email will not appear in your inbox, but it can be found through a search or by viewing the All Mail folder (you may have to click More to reveal it if you have many labels and folders). Report Spam: This button uses a stop sign with an exclamation point in its center. Using this feature moves emails to your Spam folder, and future emails from these senders bypass your inbox and go to your Spam folder automatically. Move to: This button has a folder icon on it, and it allows you to move your selected emails into a folder or label. Labels: This button has an image of a tag on it. It allows you to assign labels to selected emails. You can select multiple labels by checking the boxes next to the label names, and you can create new labels to assign to the emails by clicking Create new in the menu.
The More button (the three dots) offers several other options for your selected emails. These include:
Mark as readMark as unreadMark as importantMark as not importantAdd to TasksAdd starFilter messages like these
You may also have a button labeled Not “[category]” available if you selected emails in a category such as Promotions. Clicking this button removes the selected emails from that category, and future emails of this sort aren’t placed in that category when they arrive.
